head start ersea policies, procedures

Finance policies are now available in the finance manual. This policy relates to Head Start Performance Standards 45 CFR . The City of San Antonio Head Start and Early Head Start Child Care Partnership programs provide specialized quality education and comprehensive social services to eligible children and their families. hM =L@QkUN^7;y \ With the highest priority on ensuring all Head Start children are safe, and proper reporting of child incidents to OHS when they do occur, together we can provide our children and families with high quality services and fulfill the mission of the Head Start program. Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word Really important parts of the regulations for grantees. 1 0 obj Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, Selection: Prioritizing Families with Responsive Policies and Criteria, Enrollment: Creating Systems for Filling Every Seat, Attendance: Maximizing the Full Head Start Experience, Supplemental Nutrition Assistance Program (SNAP). According to the Head Start Program Performance Standards, a program must ensure at least 10% of its total funded enrollment is filled by children eligible for services under the Individuals with Disabilities Education Act (IDEA). Programs should use community assessment data to establish selection criteria for enrollment. Monitor eligibility applications and re-enrollments for accuracy following the Head Start Program Performance Standards and agency policies and procedures; May monitor, track, and support all areas of ERSEA, as assigned. Responsible for training and supporting the on-boarding on new ERSEA Specialists Updated December 2014, Head Start of Lane County Roseville, MI 48066 586-445-8910. 7 0 obj Reports To: ERSEA Manager/EHS Director. on Head Start and Early Head Start-Child Care Partnership eligibility, Head Start Program Performance Standards and ERSEA policies and procedures that include at minimum the following: Annual training for Head Start Administrator, Directors, other management staff, and any staff who determine Head Start eligibility to include: Five years is a long time, and we know that communities can change, soprograms are required to review every year the elements of their community needs assessment. Policies, Procedures & Forms ASQs by Age ASQ-3, ASQ-SE screening tools and activity suggestions by age Child Health Forms for health, nutrition, hearing and vision screens, allergies, immunizations, medication and more Child Mental Health Behavior and mental health assessments Classroom Safety & Equipment Actually this section is where -- I'd like to talk a little bit about focus on potentiallyserving mixed income groups. endobj The ERSEA Coordinator assures that our program is fully enrolled . So, within an hour ofthe program's start, if a child is not there, and they haven't heard from the parent, they need to makeefforts to reach the family, to ensure sure that child's safe. Much of this section is grounded inrequirements in the Head Start Act as well as research on best practices, innovations that we've heardfrom the field, including Head Start grantees, and requirements include, from the Act, includeremoving barriers to serving children who are homeless. Title: Head Start/Early Head Start Family Advocate Department: Head Start. PIs address specific requirements that Head Start and Early Head Start grantees and delegate agencies must implement in their programs. This ERSEA Specialist position earns a competitive wage of $18.25/hour. Applications are accepted year round, but a concentrated effort takes place between March and July. This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. Catherine: And we really severely limit suspension. Safe Environment * Ensure facilities, materials, and equipment are safe . Program Management and Design 230 Court Street Paintsville, Kentucky 41240 Phone: 606-789-1600 Fax: 606-789-5192. All Head Start employees will actively recruit children with severe disabilities by using the same procedures as stated in steps #1 and #2. Correct? in infant and toddler care settings (birth-3 years). Exploring the Head Start Program Performance Standards, Individuals with Disabilities Education Act, Perceptual, Motor, and Physical Development, Dual Language Learners Program Assessment, Journeys of Hope and Courage - Video Series, Five Questions for Child Development Experts, Understanding the ELOF: Stories from Experts, Individualized Education Program (IEP) Basics. 1301.2(b) Duties and Responsibilities of Members of the Governing Body, 1301.3 Policy Group Composition and Formation, 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility, 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility, 1302.11 Determining Community Strengths, Needs, and Resources, 1302.12(l) Violating Eligibility Determination Regulations, 1302.12(m) Procedure for Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) training, 1302.31(a); 1302.31(a)(b)(1); 1302.32 Teaching and Learning Environment; Effective Teaching Practices; Curriculum, 1302.31(a)(c)(d) Teaching and Learning Environment, 1302.31(b)(1)(i) Effective Teaching Practices, 1302.31(b)(2), 1302.33(c) and 1302.90(d) Dual Language Learners, 1302.31(e)(1) Promoting Learning through approaches to rest, 1302.31(e)(2) Promoting Learning through approaches to meals, 1302.31(e)(3) Promoting Learning through routines, 1302.31(e)(4) Promoting Learning through approaches to physical development, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Early Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(b)(d) Early Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.33(b)(d) Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.34(a)(b)(1)(2)(4)(5) Parent Participation in Classrooms; Parent and Family Engagement in Education and Child Development Services, 1302.34(b)(2)(3)(6)(7) Home Visits/Parent Teacher Conferences: Parent and Family Engagement in Education and Child Development Services, 1302.40(b) Health Services Advisory Committee, 1302.41(a)(b)(1)(2) Collaborate and Communicate with Parents as Partners in the Health and Well-Being of their Children, 1302.42(a)(1)(2)(b)(2) Health Care and Insurance, 1302.42(c)(1)(2)(3) Periodic Observation and Preventative Care Treatment and Follow-up, 1302.42(d)(1)(2)(3) Extended Follow-up Care, 1302.42(e)(1)(2) Use of Head Start funds for Medical and Dental Expenses, 1302.44(a)(viii) Breastfeeding and Formula Prep, 1302.45 Child Mental Health and Social and Emotional Well-Being, 1302.46 Family Support Services for Health Nutrition and Mental Health - The program will collaborate with parents to promote children's health and well-being by providing medical, oral, nutrition, and mental health education support services, 1302.47(b)(5)(i)(ii) Abuse, Neglect and Sleep Safety Practices, 1302.47(b)(5)(iv) Releasing children to an Authorized Adult, 1302.47(b)(6)(i)(ii)(iii) Hygiene, Diapering, Food Prep, and Blood and Body Fluid Exposure, 1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Emergencies, Fire, Contagious Disease, Medications and Special Diets, 1302.50-1302.52 Family and Community Engagement Program Services, 1302.51 Parent Activities to Promote Child Learning and Development, 1302.52 Procedures Request for GED Testing, 1302.53 Community Partnerships and Coordination with Others Early Childhood and Education Programs, 1302.53(a)1-2(i-viii)(b)(1)(2(i-iii))(3) Community Partnerships and Coordination with other Early Childhood and Education Programs, 1302.61(b)(c), 1302.63 Early Head Start Documentation Process for Children with Disabilities, 1302.61, 1302.62, 1302.63 Head Start Documentation Process for Children with Disabilities, 1302.70, 1302.61(c)(2)(i) Head Start Procedures for Transitions from Early Head Start, 1302.71, 1302.61(c)(2)(ii) Transitions from Head Start to Kindergarten, 1302.80-1302.82 Services to Enrolled Pregnant Women and Expectant Families in Early Head Start, 1302.90(b)(1)(i)(ii), 648A(g)(3) Background Checks, 1302.91(e)(1), 645A(h) Staff Qualifications - Early Head Start Teachers, 1302.91(e)(2)(3B), 648A(e)(2) Staff Qualifications - Head Start Teachers, 1302.91(e)(3), 648A(a)(B)(ii) Staff Qualifications - Assistant Teachers, 13022.91(e)(7), 648A(c) Staff Qualifications - Family Service Workers, 1302.92 Traning and Professional Development, 1302.92(c)(d) Research-based Coordinated Coaching Strategy for Education Staff, 1302.102(b)(2) Ongoing Assessment of Program Goals, 1303 Subpart C Protections for the Privacy of Child Records (1302.20; 1303.21; 1303.22; 1303.23; 1303.24), CFOC 2.2.03 Screen Time/Digital Media Use, CFOC 3.1.4.3 Use of Pacifiers in the Early Head Start Classrooms. It's catchy, but more importantly, it gets to the heart of the matter,which is safety first. Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. Expand each section to view the policies, procedures and forms for that subject area. The position carries out duties for all of St. Anne's Early Head Start and Head Start contracts and program options, as well as the state contract. After a program determines it's service area, it needs to assess thecommunity. Re-Enrollment. Elizabeth: That's Subpart A. 11 0 obj Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? Podio directions with links. Effective starting November 2016. Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing . 1301.6 Internal Dispute Resolutions Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility 1302.11 Determining Community Strengths, Needs, and Resources Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. <> Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. 221 B St, Springfield, OR 97477, Administration by Department (Operation/Transportation/Etc. 20 0 obj Explore research-based strategies for intentional recruitment in Head Start programs and communities. * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures. 16. <> Right. Copyright 2002-2023 Blackboard, Inc. All rights reserved. endstream endobj 1176 0 obj <>stream 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . Documenting Child Attendance. That section has now been aligned with the five year grant cycle. Catherine Hildum: I'm happy to be here today to talk you about ERSEA. <> <> Staff initiate supports as appropriate. Find a Head Start job near you or anywhere in the U.S. Head Start Policy & Regulations. $2500 Hiring Incentive. Prefill your email content below, and then select your email client to send the message. VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! Policy: To ensure that the program has an effective ERSEA Committee that will enhance the program's ability to effectively meet the requirements of CFR 1305 and all other regulations and procedures in this critical management system. Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. endobj The Improving Head Start for School Readiness Act of 2007 authorizes the Head Start program to promote the school readiness of low-income infants, toddlers, and preschoolers. Position. This is where the program begins. The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). Spotlights on Innovative Professional Development Practice, Best Practices in Family and Community Engagement, Tips for Working with Infants and Toddlers with Disabilities, Child Care Health Consultation Webinar Series, Parallel Play: A Podcast for Educators Who Love Toddlers, Screening, Assessment, Evaluation, and Observation, Learning for New Leaders: Head Start A to Z, Orientation Sessions for Partnerships Teams, Making Strides in Early Head Start-Child Care Partnerships, Engaging Community Partners to Strengthen Family Services, Continuity of Care in Child Care Environments, Supporting a Diverse Child Care Workforce, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems. Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). ' Consistent attendance is defined as present or participating for 85% of expected hours, or more. Identify how your program can promote and reinforce family engagement in . Secretary of Head Start in accordance with Section 645 of the Head Start Act. Selection criteria are regularly reviewed and revised based on updates to the community assessment. endobj 14 0 obj National Centers: endobj Blackboard Web Community Manager Privacy Policy (Updated). Elizabeth: And can we talk now about the selection process? Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. So speaking of that, the next section is really important as well,it's a brand new section on suspension and expulsion, and it codifies a long-standing practice, thatHead Start programs don't expel children. Search an archive of the former Head Start Program Performance Standards, and a collection of withdrawn IMs and PIs. endobj This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. Catherine: Absolutely. l{o(HgI:=U~z"(j D! Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Criteria should prioritize children based on relevant family or child risk factors, including family income, homelessness, foster care, age, and eligibility for special education or early intervention services. endstream ERSEA: Strengthening Family and Community Engagement Practices for Recruitment. Analyze, plan and implement enrollment systems. When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. Revised 09/08/2021 PFCE No Call/No Show For each day a child is absent from center classes with a no call/no show: within the first hour: of the start of class, the guardian of all children who are not checked in and with no absence reason recorded in Playground, will receive an . Discover how Head Start programs operationalizes the five letters through the lens of management systems and responsive family partnerships. The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Really, I mean, I call it the "No Child Lefton a Bus" provision, because it just insures that children aren't unattended. STAFF AND PROGRAM MONITORING. Federal Administrative Procedures. Research salary, company info, career paths, and top skills for ERSEA/Family Service Specialist Foundations of ERSEA. Communication takes place in a sensitive and culturally responsive manner. Early Childhood Development and Health Services III. b$]d-F,o,"FSKA#:6yUB ERSEA managers, teachers, home visitors, family service workers, health and management staff will gain knowledge to improve ERSEA systems. The following factors influence the identification, selection and enrollment of Early Head Start children and families: 1) Early Head Start enrollment is small at each center 2) few vacancies occur and 3) waiting lists far exceed funded enrollment opportunities. Head Start: stServes children who are 3 or 4 years old by September 1 of the enrollment year. HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . 7 "TPITOS" Observation Policy -EHS PURPOSE: To ensure that Early Head Start children are provided with a high level of classroom quality by their caregiver. Supports CAPSLO's mission by ensuring that the Migrant Head Start programs are properly administered and ES maintains effective relationships with families. endstream And we'll have further informationabout this section in subsequent conversations. In EHS, the transition process to the appropriate HS placement will begin six (6) months prior to child's third birthday, and be completed 30 days prior to the child's third birthday (see EHS Transition policy). <> Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. Head Start Showcase: ERSEA Download the video [MP4, 66MB] Download the transcript View the transcript Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). <> Child Attendance. Recruitment Flyer: South. ERSEA . <> The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News * Take part in the development of policies and procedures, when necessary . 1.4 The Grantee analyzes the capacity of the proposed provider(s) for the provision of quality Head Start and/or Early Head Start services. <> Maintaining Online Pre-Application Guidance (2/22) Program Drop File Procedure (7/22) Recruitment Policy & Procedure (6/20) Proudly powered by . So, that's clarified in this final rule. Elizabeth: Well this has been an excellent conversation, and I really appreciate your providing moreclarity in this overview for me. Selection Process Family and Community Partnerships IV. Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. Head Start Policies and Procedures Policies and Procedures Program Forms Training Library & Webinars Policies & Procedures Website Links Policies and Procedures I. Recruitment/Enrollment II. More guidance is available to grantees through their federal program specialist. Staff. To discuss components of ERSEA policies and procedures, staff training and monitoring to ensure accountability. endobj Texas System of Education Service Centers, McKinney-Vento - Texas Education for Homeless Children and Youth Program, Deaf Education/Regional Day School Program for the Deaf (RDSPD), High Quality Instructional Material (formerly Texas Home Learning), Non-Educational Community-Based Support Funds. Community Partner Letters & Interest Forms. A ranked waiting list is actively maintained and used to fill openings in a timely fashion. <> ERSEA and Family Manager. endstream endobj 1175 0 obj <>stream Professional Quarterly Review. 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. Prefill your email content below, and then select your email client to send the message. Catherine: There is. The ERSEA Institute 2022 is focused on five letters that are the backbone of Head Start services, E-R- S-E-A - eligibility, recruitment, selection, enrollment, and attendance. Those who are responsible for distributing and monitoring reports in ERSEA will . Policies & Procedures The ERSEA Committee . Elizabeth: And now it must be reviewed annually, correct? ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. Please use the navigation menu at the left to view the policy pages. Age Requirements - For Early Head Start, except when the child is transitioning to Head Start, a child must be an infant or a toddler younger than three years old. Age Eligibility: a. Policy Council 2017-18; Assigning Newborn to Expectant Mother's Slot Procedure : ERSEA Applications Continuity of Care Head Start Guidance, Procedures Program Policy and Procedures01/23/2018: Reviewing documents to make sure they are current and will upload again. Play Promotes Early Development: Its Time For Play! View the job description, responsibilities and qualifications for this position. endobj This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. Catherine: Absolutely, that's really first and foremost for Head Start programs, we need to insure thatchildren are safe, that's why we exist. . endobj and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. Nicole Holman-Alexander: Hello, hello, and welcome to ERSEA: Moving Beyond Implementation.We are really happy to be here with you all today to really look at some learning outcomes, talk to you about some content, and have an opportunity for you to share with us, as well, around this topic of ERSEA: Moving Beyond . ERSEA: Moving Beyond Implementation. Those slots can be reserved forup to 30 days. 15. 2023-2024 ERSEA Presentation Slides. "}>DGJ SQLa#$i th(ZMen,"Etc;VMa\tZh'uV,DY1VxVgbmYgJfZ!SIu\y2edlX6ZiFo_1]FFWUGW{'Il]>4GQEed W0L . CC Environmental Checklist (Optional) Data Monitoring Tool. 15 0 obj <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Thank you for the work you do every day for children and families. we know that at least 10% of Head Start recipients' funded enrollment must be children who have been found, who have been . partnering and engaging families of children with disabilities and suspected delays during the ERSEA process and beyond. This course is beneficial for all staff members. Selection Process. Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. <> Employee Center File Checklist (10/22) PAT File Review. Also, find resources to identify community partners and better address community needs. They discuss the requirements related to child and family eligibility, as well as program requirements for the recruitment, selection, and enrollment of eligible families. Arrowhead Head Start Policy Council - Policy and Procedure Manual By Laws Head Start Training Library and Webinars Policies and Procedures Service Plans. Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. 19 0 obj These episodes focus on supporting Positive Behavior Support with preschool children and their families. Head Start/Early Head Start Logo. The recruitment effort includes recruiting expectant mothers for Early Head Start. ERSEA Insights Selection: Prioritizing Families with Responsive Policies and Criteria Programs must identify and enroll children and families who are most in need of Head Start services. <> Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. * Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. The ERSEA Coordinator assures that our program is fully enrolled . These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. stream Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007.